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eQMS comparison 2026

Scilife vs QFacts: every module in one plan, live on day one

Scilife sells three tiers on quote, keeps CAPA and change control for its Core plan and onboards over 90 days. QFacts includes every module in one plan at €57.50 per user per month, and your team starts the day it signs up.

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At a glance

QFacts
Scilife
Recurring checklists for operators
Scheduled runs, expected values and a conformity check on every answerDigital forms with checkboxes, drop-downs and triggers
Published prices
€57.50 per user per month; €17.25 for Lite usersQuote only
Free trial
14 days, every module, no credit cardSet up by their team after a call; ready in two working days
Time to start
The day you sign upA fixed 90-day onboarding

Scilife in brief

Scilife builds an eQMS for life sciences teams in pharma, medical devices and biotech, with offices in Brussels and New York. It sells Essential, Core and Core + plans on quote, with a fixed 90-day onboarding.

QFacts in brief

QFacts is a cloud eQMS for pharma, biotech, medical device, laboratory and food teams. One plan covers document control, training, events and complaints, investigations, CAPA, change control and operator checklists, for €57.50 per user per month. Teams can start a 14-day free trial online.

Scilife vs QFacts: feature comparison

How each platform covers the processes a quality team runs every day, and what it takes to get started.

Quality processes

  • Document control

    QFacts: Versions, approval workflows with electronic signatures and periodic review

    Scilife: Automatic versioning and electronic approval signatures

  • Training when a document changes

    QFacts: Set in the approval itself, with due date, quiz and curricula

    Scilife: Approval triggers training or retraining

  • Training quizzes

    QFacts: Passing score, random question sets and signed attempts

    Scilife: Multiple-choice quizzes and assessments

  • Events, deviations and complaints

    QFacts: Impact assessment, recurrence check and signed closure

    Scilife: Deviations, nonconformities and complaints, from the Core plan

  • CAPA and effectiveness checks

    QFacts: Root cause, corrective and preventive actions, effectiveness verification

    Scilife: Effectiveness check logged before a CAPA closes, from the Core plan

  • Change control

    QFacts: Impact assessment, with change control board approval when needed

    Scilife: Risk and impact assessment, from the Core plan

  • Recurring checklists for operators

    QFacts: Scheduled runs, expected values and a conformity check on every answer

    Scilife: Digital forms with checkboxes, drop-downs and triggers

  • Linked quality records

    QFacts: Events lead into investigations and CAPA plans, every link recorded

    Scilife: CAPAs linked to events at any stage

Compliance and data

  • Electronic signatures and audit trail

    QFacts: Part 11 and Annex 11 ready; the audit trail cannot be edited

    Scilife: Part 11 compliant electronic signatures and audit trail

  • Where data is stored

    QFacts: Google Cloud, on European territory

    Scilife: A European data centre for customers who need GDPR compliance

Everyday use

  • Phones and tablets

    QFacts: Any modern browser, with layouts made for phones

    Scilife: Any device, including smartphones and tablets

  • Interface languages

    QFacts: English, Dutch, French, German and Spanish

    Scilife: English, Spanish, French and Dutch

Getting started and pricing

  • Published prices

    QFacts: €57.50 per user per month; €17.25 for Lite users

    Scilife: Quote only

  • Free trial

    QFacts: 14 days, every module, no credit card

    Scilife: Set up by their team after a call; ready in two working days

  • Buying process

    QFacts: Sign up online and keep going after the trial

    Scilife: Pricing request required

  • Time to start

    QFacts: The day you sign up

    Scilife: A fixed 90-day onboarding

  • Billing

    QFacts: Monthly or annual, no long-term contract

    Scilife: Annual license

  • Modules included

    QFacts: All modules in one plan, unlimited document storage

    Scilife: Essential, Core and Core + plans; CAPA, change control and events start at Core

Need a process that is not in the table, such as supplier qualification or audit management? QFacts builds workflows with its customers, inside the same system and price. Talk to the team

Key differences

Where QFacts gives your team more.

  • Checklists for the shop floor

    Design a checklist once and schedule it. Operators fill it in on a phone or tablet, every answer is checked against its expected result, and QA approves it with a signature.

  • Start the day you sign up

    No implementation project. Invite your team and route your first procedure for approval the same day, with onboarding support included.

  • Every module in one plan

    Document control, training, events, CAPA, change control and checklists are in every subscription, at €57.50 per user per month. No tiers to compare.

  • Every language your sites speak

    English, Dutch, French, German and Spanish, so operators and QA work in their own language on every site.

Pricing compared

First-year cost for a team of 10 users with full access.

QFacts

€6,000

Per year on annual billing, every module included and no implementation fee. Monthly billing is €57.50 per user, and colleagues who only read and train use Lite Access at €17.25.

Scilife

Quote only

Essential, Core and Core + tiers, on an annual license.

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Moving from Scilife to QFacts

  1. Step 1

    Try it with your own process

    Start a 14-day trial with every module and run one real document approval or CAPA. No credit card needed.

  2. Step 2

    Bring your documents

    Export your procedures and records from Scilife. The QFacts onboarding team helps you import them.

  3. Step 3

    Go live at your pace

    Train your team, validate with the ready-made templates and switch over when you are ready.

Frequently asked questions

What is the difference between Scilife and QFacts?

Both cover document control, training with quizzes, quality events, CAPA and change control with Part 11 signatures. Scilife sells three plans on request, with CAPA, change control and quality events from its Core plan, and onboards customers over a fixed 90 days. QFacts includes every module and recurring operator checklists in one published plan, and your team starts the day it signs up.

How much does Scilife cost?

Scilife doesn’t publish prices: its Essential, Core and Core + tiers are quoted on request, on an annual license. With QFacts, 10 users cost €6,000 per year on annual billing, with every module included.

What are recurring checklists in QFacts?

Line clearances, cleaning records, equipment checks and other routine forms. QA designs a checklist once with an expected result for each item, it starts on a schedule or on demand, and operators fill it in on a computer, tablet or phone. Every answer is marked conforming or non-conforming, and the completed checklist is reviewed and signed in QFacts.

How much does QFacts cost for 10 users?

10 Full Access users on annual billing cost €6,000 per year, which is €50 per user per month. On monthly billing the same team pays €57.50 per user per month. There is no implementation fee, and colleagues who only read documents and complete training use Lite Access at €17.25 per month.

Can we move our documents from Scilife to QFacts?

Yes. Export your documents and records, and our onboarding team helps you import them into QFacts, so your team starts with the procedures it already uses. Onboarding support is included in every subscription.

Can I try QFacts without a sales call?

Yes. Sign up online for a 14-day free trial with every module. No credit card is required, and you can book a demo if you prefer a walkthrough.

Does QFacts support 21 CFR Part 11 and EU GMP Annex 11?

Yes. Every user has a unique account, electronic signatures record their meaning, the audit trail cannot be edited or deleted, and access follows each person’s role. The platform is validated according to GAMP 5 and comes with validation-ready document templates.

What if we need something QFacts does not have yet?

Tell us. Our product team works directly with customers and builds the workflows they ask for, from supplier qualification to audit management, into the same system and the same price.

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